{"question": "best note taking apps for remote teams", "category": "note-taking-apps", "category_name": "note taking apps", "audience": "remote-teams", "audience_name": "remote teams", "engine": "Claude (Anthropic) with web search", "model": "claude-opus-5", "asked_at": "2026-10-28T00:23:24Z", "permalink": "https://bikoosh.com/answers/s/note-taking-apps-remote-teams-2026-10-28", "question_page": "https://bikoosh.com/answers/q/note-taking-apps/remote-teams", "brands_named": [{"position": 1, "brand": "Notion", "label": "recommended"}, {"position": 2, "brand": "Microsoft", "label": "mentioned"}, {"position": 3, "brand": "Microsoft OneNote", "label": "mentioned"}, {"position": 4, "brand": "OneNote", "label": "mentioned"}, {"position": 5, "brand": "Microsoft 365", "label": "mentioned"}, {"position": 6, "brand": "Google Docs", "label": "mentioned"}, {"position": 7, "brand": "Craft", "label": "mentioned"}, {"position": 8, "brand": "Obsidian", "label": "mentioned"}, {"position": 9, "brand": "Granola", "label": "recommended"}, {"position": 10, "brand": "Fathom", "label": "mentioned"}, {"position": 11, "brand": "Otter", "label": "mentioned"}], "sources_cited": [{"url": "https://hive.com/blog/best-note-taking-apps/", "domain": "hive.com", "source_type": "other"}, {"url": "https://peerpush.com/best/for/remote-teams/uc/note-taking", "domain": "peerpush.com", "source_type": "other"}, {"url": "https://everhour.com/blog/notion-vs-obsidian/", "domain": "everhour.com", "source_type": "other"}, {"url": "https://fabric.so/comparison/notion-vs-craft", "domain": "fabric.so", "source_type": "other"}, {"url": "https://www.trustradius.com/compare-products/craft-do-vs-obsidian-markdown-editor", "domain": "trustradius.com", "source_type": "review"}, {"url": "https://www.techrepublic.com/article/news-best-ai-meeting-note-takers-2026/", "domain": "techrepublic.com", "source_type": "other"}, {"url": "https://cut-the-saas.com/the-cut/best-ai-meeting-note-takers", "domain": "cut-the-saas.com", "source_type": "other"}], "answer_text": "\"Note-taking for a remote team\" usually splits into two different problems, so here's both - shared knowledge base vs. meeting capture.\n\n## Shared docs / team knowledge base\n\n**1. Notion** - My default recommendation. It's the strongest pick for team collaboration specifically: real-time co-editing, granular permissions, and databases that let meeting notes link to projects, specs, and tasks. For a distributed team, the \"one searchable place where everything lives\" property matters more than raw writing polish, and Notion wins that. Downside: it gets slow and sprawling if nobody owns the structure.\n\n**2. Microsoft OneNote** - If your team is already on Microsoft 365, this is free, already provisioned, and already covered by your compliance setup. Shared notebooks work fine for async note-taking. Less structured than Notion, but zero procurement friction and zero extra cost.\n\n**3. Google Docs** - Worth saying out loud rather than dismissing. For many remote teams the honest answer is a well-organized Drive folder. Best-in-class commenting and suggestion mode, everyone already knows it. Weak at being a *retrievable* knowledge base, which is why teams eventually migrate off it.\n\n**4. ", "answer_truncated": true, "measurement": "One answer from one engine on one date. Not a ranking and not a claim about the world; brands the engine did not name are not recorded.", "limitation": "Coverage: Claude (Anthropic) with web search. Other engines not included.", "alerts": {"name": "Answer Watch Pro", "price_usd": 79, "period": "month", "gets": "daily change alerts for up to 5 brands in what one AI answer engine says, history, CSV export. Coverage: Claude (Anthropic) with web search. Other engines not included", "url": "https://bikoosh.com/answers"}}