{"question": "best note taking apps for remote teams", "category": "note-taking-apps", "category_name": "note taking apps", "audience": "remote-teams", "audience_name": "remote teams", "engine": "Claude (Anthropic) with web search", "model": "claude-opus-5", "asked_at": "2026-10-04T23:46:46Z", "permalink": "https://bikoosh.com/answers/s/note-taking-apps-remote-teams-2026-10-04", "question_page": "https://bikoosh.com/answers/q/note-taking-apps/remote-teams", "brands_named": [{"position": 1, "brand": "Notion", "label": "recommended"}, {"position": 2, "brand": "Microsoft", "label": "mentioned"}, {"position": 3, "brand": "Microsoft OneNote", "label": "mentioned"}, {"position": 4, "brand": "OneNote", "label": "mentioned"}, {"position": 5, "brand": "Microsoft 365", "label": "mentioned"}, {"position": 6, "brand": "SharePoint", "label": "mentioned"}, {"position": 7, "brand": "Confluence", "label": "mentioned"}, {"position": 8, "brand": "Jira", "label": "mentioned"}, {"position": 9, "brand": "Slite", "label": "mentioned"}, {"position": 10, "brand": "Craft", "label": "mentioned"}, {"position": 11, "brand": "Obsidian", "label": "mentioned"}, {"position": 12, "brand": "Fireflies", "label": "mentioned"}, {"position": 13, "brand": "Zoom", "label": "mentioned"}, {"position": 14, "brand": "Slack", "label": "mentioned"}, {"position": 15, "brand": "Otter", "label": "mentioned"}, {"position": 16, "brand": "Fellow", "label": "mentioned"}, {"position": 17, "brand": "Read AI", "label": "mentioned"}, {"position": 18, "brand": "Zapier", "label": "mentioned"}, {"position": 19, "brand": "MeetGeek", "label": "mentioned"}, {"position": 20, "brand": "Apple Notes", "label": "compared"}, {"position": 21, "brand": "Microsoft Teams", "label": "mentioned"}], "sources_cited": [{"url": "https://zapier.com/blog/best-note-taking-apps/", "domain": "zapier.com", "source_type": "vendor"}, {"url": "https://thedigitalprojectmanager.com/tools/best-note-taking-apps/", "domain": "thedigitalprojectmanager.com", "source_type": "other"}, {"url": "https://meetgeek.ai/blog/best-meeting-note-taking-app", "domain": "meetgeek.ai", "source_type": "vendor"}, {"url": "https://slite.com/learn/obsidian-vs-notion", "domain": "slite.com", "source_type": "vendor"}, {"url": "https://plaky.com/blog/obsidian-vs-notion/", "domain": "plaky.com", "source_type": "other"}, {"url": "https://www.stik.ink/blog/best-note-taking-app-for-mac-2026", "domain": "stik.ink", "source_type": "other"}, {"url": "https://www.read.ai/articles/best-ai-note-taking-app-for-microsoft-teams", "domain": "read.ai", "source_type": "other"}], "answer_text": "Two different things get called \"note taking\" for remote teams, so here's both, in the order I'd actually reach for them.\n\n## Shared notes / team knowledge base\n\n1. **Notion** - The default recommendation. Real-time co-editing, comments, databases, and permissions all work out of the box, and it's the one tool new hires already know how to use. Starts around $10/user/month annually; the free tier is genuinely usable for small teams. This is where I'd start unless you have a specific reason not to.\n2. **Microsoft OneNote** - If you're already on Microsoft 365, it's free and already provisioned. Loose freeform notebooks, shared via SharePoint, good handwriting/stylus support. Weaker structure than Notion, but zero procurement friction.\n3. **Confluence** - The right pick if your team lives in Jira. Ties notes directly to tickets and sprints, and handles large documentation sets better than Notion does. Heavier and uglier, but it scales.\n4. **Slite** - Built specifically for async remote teams: clean docs, good search, and less temptation to build sprawling databases nobody maintains. A good fit if Notion feels like too much tool.\n5. **Craft** - The best-looking documents of the bunch ", "answer_truncated": true, "measurement": "One answer from one engine on one date. Not a ranking and not a claim about the world; brands the engine did not name are not recorded.", "limitation": "Coverage: Claude (Anthropic) with web search. Other engines not included.", "alerts": {"name": "Answer Watch Pro", "price_usd": 79, "period": "month", "gets": "daily change alerts for up to 5 brands in what one AI answer engine says, history, CSV export. Coverage: Claude (Anthropic) with web search. Other engines not included", "url": "https://bikoosh.com/answers"}}